Privacy Policy

Effective Date: 4/1/2022

Nightingale Nursing Consultants PLLC (“we,” “our,” or “us”) is committed to maintaining the privacy and protection of your personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information in accordance with Washington State law, federal privacy regulations, and professional standards of Legal Nurse Consulting.

1. Scope of This Policy

This policy applies to all personal, medical, and case-related information collected through:

Our website: www.nightingalenursingconsultants.com
Email, phone, and text communications
Client intake forms
Document uploads
Any other interaction you have with Nightingale Nursing Consultants in connection with our consulting services

2. Information We Collect

We may collect the following types of information:

Personal Identifying Information (PII):

Full name
Email address
Phone number
Mailing address

Protected Health Information (PHI):

Medical records, notes, summaries
Treatment history
Diagnoses and medications
Hospital or provider information

Note: We follow the principles of HIPAA (Health Insurance Portability and Accountability Act) when handling PHI.

Legal and Case-Related Information:

Case names and file numbers
Legal documents provided by clients or attorneys
Correspondence with legal representatives

Technical Information (Website Visitors):

IP address
Browser type
Device information
Cookies (see Section 8)

3. Purpose of Data Collection

We collect data solely for the following lawful purposes:

To provide legal nurse consulting services
To communicate with you about your case or consultation
To coordinate with attorneys or legal teams at your direction
To comply with applicable legal and ethical requirements
To improve our website and services

4. Legal Basis for Processing

Under Washington State law and applicable federal regulations, we process your information on the basis of:

Your Consent – when you voluntarily provide information via forms, uploads, or email
Contractual Necessity – when engaged for consulting services
Legal Obligation – when compelled by court order or subpoena
Legitimate Interests – such as case analysis or internal operations

5. Disclosure of Information

We do not sell, lease, or trade your information to any third party. We will only disclose your information in the following cases:

With your written consent
To attorneys or legal professionals with whom you are working, with your permission
To comply with a court order, subpoena, or lawful government request
In the event of a business transition (e.g., merger or transfer of ownership), with appropriate safeguards

6. Data Security and Storage

We take reasonable administrative, technical, and physical safeguards to protect your data. Measures include:

Secure data storage (encrypted digital storage)
Access control and authentication procedures
Routine backups and system updates

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

7. Data Retention

We retain records in accordance with:

RCW 18.130 (Uniform Disciplinary Act)
HIPAA retention rules
Internal risk management and consulting obligations

Typically, records are retained for 6–7 years, unless otherwise required by contract or court order. After this period, they are securely destroyed or permanently deleted.

8. Use of Cookies and Website Analytics

Our website may use cookies and third-party analytics (e.g., Google Analytics) to improve functionality and performance.

You can control or disable cookies through your browser settings. However, disabling cookies may affect the performance of the website.

9. Your Rights

You have the right to:

Access the personal or health information we hold about you or your client
Request corrections to inaccurate information
Request deletion (where legally permitted)
Withdraw consent to future communications
File a complaint with the Washington State Office of the Attorney General or U.S. Department of Health and Human Services (HHS) if you believe your privacy rights have been violated

To exercise your rights, contact us at:

Mailing Address: PO BOX 147 Lakebay, Wa 98349

10. Children’s Privacy

Our services are not intended for use by individuals under the age of 18. We do not knowingly collect or retain information from minors without verifiable parental or legal guardian consent.

11. Updates to This Policy

This policy may be updated periodically. The effective date at the top will indicate the most recent revision. We encourage you to review this page regularly.